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Fleet Health / Compliance Help

Operating daysAverage operating days

Avg number of drivers operating per day in fleetAvg number of drivers operating per day

Fleet sizeAvg number of drivers operating per day

Annual avoidable Major Repair Cost due to Engine-Drivetrain Neglect or Abuse, (non-accident)Advanced Diagnostics can greatly reduce breakdown time, case studies show downtime reduced by 40-60%. IE: AD can alert to Emission DEF before engine degrade. What is your annual estimated cost of avoidable repairs due to driver neglect or abuse?

Total number of mechanics Total number of mechanics supporting your fleet

Average driver wageAvg driver wage, or if paid by mile est average max miles per hour x Rate/ allowable drive time. example: 60 miles per hr x $.35 x

Average mechanic wageAvg mechanic wage fully burdened

Average admin wageAvg admin wage fully burdened

Avg combined pre and post inspection timeAvg driver time spent conducting a pre trip and post trip per day

Number of DVIRs handled per echanic per monthAvg number of paper DVIR handled by a mechanic each month

Road Breakdwn shop cost per incidentWhat is the average cost for your fleet shop to respond to a road breakdown? (excluding the actual repair)

3rd party breakdown occurrence per monthHow many road breakdowns are responded each month by a 3rd party or Tow?

Road breakdown 3rd party cost per incidentWhat is the avg cost of 3rd party bill for tow or response to breakdown?

Total hours per week for Driver Doorstop repairsHow many hours total per week do drivers, delay route / dispatch, because a defect must be repaired at shop prior to start

Total hours per week for all mechanic’s responding to doorstop repairsHow many hours total per week do shop personnel spend because driver must have a defect repaired at shop prior to start.

Inspection Book CostWhat is your cost per DVIR book?

Average cost per preventative maintenance (PM)What is your avg cost of a vehicle preventative maintence service?

Considering all components a vehicle PM can exceed $15000.
Estimate Annual PM escrow of $.05 -$.12 per mile= escrow divided by annual PMs
Above $.12 consider replacement

PMs per vehicle annuallyWhat is the avg number of PMs performed on a vehicle each year.

Vehicle Service cost loss per hourDo you charge out an hourly cost for a vehicle for services?

Fuel Economy Help

Idling time mins/day per vehicleHow much time in minutes do you estimate on average a vehicles wastefully idles each day?

fuel cost galWhat is your avg Fuel cost per gallon?

Compliance Risk Help

HOS Drivers operating per dayHow many drivers must comply with ELD each day?

Total cost of asset/property theft per yearWhat is your estimate of Asset/ vehicle theft per year? Do you have a track and trace means to recover stolen property? Vehicle or asset

Driver minutes per day completing HOS-ELD logsOn Average how many minutes does a driver spend completing their log book?

Utiilization Help

Vehicles Purchased AnnuallyHow many vehicles do you purchase annually?

Average Vehicle Purchase CostWhat is your average new vehicle replacement cost?

Percentage of vehicles for spare fleet back upWhat is your percentage of vehicles used for fleet spare /back up?

Rental Vehicle Count per MonthHow many vehicles do you rent each month?

Miles per vehicle per yearAverage miles traveled annually per vehicle.

Resell per vehicleWhat is your average liquidation vehicle resell value?

Rental Vehicle Cost per Monthwhat is youraverage monthly rental cost per vehicle?

Unauthorized vehicle miles percentagewhat percentage of miles do you estimate are unauthorized personal use?

Variable % of route inefficiencywhat percentage of miles do you estimate out of planned route?

Pupil Vertical Help

Parent Calls Total Hours per day “Where is the bus, student, etc?How many hours per day does your staff spend addressing calls for where is the bus, did my student arrive?

Ridership Validation – Number of roll count days performed annuallyHow many days annually do you conduct ridership validation survey?

Ridership Validation – Number of drivers & aids performing validation roll count per dayHow many drivers and aids participate annually in ridership validation survey?

Ridership Validation- Average Hrs spent by a driver or Aid recording ridership (ie:0.5=30 min)On average, how much time per day does a driver or aid spend collecting annual ridership validation?

Number of eligible medicaid reimbursable studentsAnnual Average number of students eligible for medicaid reimbursable trips?

Medicaid: Reimbusement: Manual Labor tracking Hours per WeekIf your transportation department is currently manually tracking reimbursement, are you doing so with a manual process to identify SPED students and trips. How many hours per week does your staff devote to tracking and filing manual medicaid reimbursements? Zpass can automate to just a few mouse clicks.

Medicaid reimbusible rate per trip (Reimbusement varies by state, may be as high as $8.25 per trip)Is your school eligible for reimbusement? medical reimbursement per one way trip varies, conservatively $6, per trip per student, but could be higher.